How to Archive Older items Automatically in Outlook

Email can fill your Outlook Inbox instantly with a bulk of new messages, forwards, and replies. Before you notice any other activity, you could have thousands of messages. To make the performance better, it is suggested to keep the inbox and other folders free with emails that are of no use. Such emails occupy space making the speed slow and increasing the time to load the account and fetch other details.

Outlook archive


Keep your Outlook inbox and other mail folders organized by moving older items you want to move as an archive. In addition, you can change the frequency of how AutoArchive runs, where the function stores archived items, and how long Outlook keeps the items stored in inbox or the source before archiving them. To do this, you can either call on Outlook support phone number to get required directions of execute it by yourself and AutoArchive mails automatically.

Please note that the steps mentioned below are applicable on Outlook 2016, 2013, and 2010. If you have older version of Outlook, contact to Outlook customer support to know the process.

Steps to archive older items in Outlook:

  1. Login to your Outlook account and go to your inbox
  2. Click on the File icon and go to Options
  3. Select ‘Advanced’ setting
  4. From the options displayed, click AutoArchive Settings
  5. Click on ‘Run AutoArchive, and specify how often to run AutoArchive’ and proceed
  6. You can choose any other options depending on your requirement for e.g.- having Outlook delete old items instead of archiving them

Pay attention if do not have the option of Archive and AutoArchive in your account if your mail profile connects to an Exchange Server. If you are making the changes for an organizational purpose, it is also possible that your firm has a mail retention policy that overrides AutoArchive. Confirm with your system administrator for more information or get Outlook customer support for assistance.

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